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The purpose of meetings in any business is
to inform, update, or instruct..
Yet, it is widely believed that more than half the meetings
conducted today are time consuming and offer no tangible results
which effectively enhance an organization. To this end, meetings in
general should be purposeful; informative; instructive; and meet the
needs of the manager or company involved.
Meetings have taken on an entirely new meaning. Once used to keep
managers abreast of the latest information, they are used as
gatherings which ultimately do not effect change, but are merely
social events.
Furthermore, as a manager of a business, your time is
quite valuable; and meetings which are ambiguous in nature do not
lead to the further enhancement of your business, but serve as a
distraction from the work at hand.
Therefore, when thinking about meetings and their purpose, it is
important to have a clear and concise agenda which not only outlines
the intended objectives for the future of the company, but allows
for discussion and debate so that every member at the meeting has
the ability to engage and offer their input.
With emails; conference calls, and long distance internet phone
usage; meetings should be held based upon a need; and not because a
certain number of meetings have to occur within a year to meet the
tenets of the company. Certainly, management meetings are important;
and inter-office meetings serve to keep the staff on track, but
meetings per se have become far too irrelevant as it pertains to the
issues put forth.
Meetings should have a purpose; a way of focusing in on the
company’s progress or lack thereof, and engaging all parties in
participating in an effort to articulately contribute their thoughts
to overcome these obstacles. There should be a set agenda; a time
frame; and a conclusion.
When handled properly, everyone should come away from a meeting with
additional knowledge to solve certain issues; answers to questions;
and information which can further their success.
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